Executive Assistant

SP 19 (2023/24) 
Reporting to the Finance & Admin Director 

Duties, Tasks & Responsibilities:-

Board Administration

• Board & Committee Agendas

• Book Board lunches, inspection arrangements, etc.

• Policy & Risk Register updates

• Board Member Mileage

• Set up/clear away Board room

• Copying agendas onto minute paper/minute books

• Index minutes

• Board Member Liaison

External Committee Administration / Minutes

• ADA pay & conditions minutes
• SLWP minutes & agendas

HR

• HR:- Assisting with recruitment (new starter docs, job descriptions & advertisement), assisting with disciplinaries and associated documentation, assisting with medical referrals, new policy development
• HR Procedures
• Office & Workforce Holiday Records

IT / Phones

• Website updates, news, maps etc.
• Mobile Phone Contracts
• Phone system setup & contract
• Workforce phones & Peoplesafe

Personal Development

• Continuing Professional Development